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Policy and Procedure Manual
Knowledge
Policy And Procedure Manual
Table of Contents
1. Administration
1.01 Use of WIC Policy and Procedure Manual
1.02 Overview of the WIC Program
1.03 Administrative Appeal of State Agency Decisions
1.04 Agreements
1.05 Americans with Disability Act (ADA) Grievance Procedure
1.06 Clinics and Staffing
1.07 Child Abuse Reporting
1.08 Civil Rights
1.09 Confidentiality
1.10 Client Fair Hearing
1.11 Monthly Expenditure Report Completion
1.12 Participant Survey
1.13 Record Retention
1.14 Smoke and Drug Free Workplace
1.15 Voter Registration Requirements
1.16 Waiting List Guidance
1.17 WIC Annual Report
1.18 Disaster Situations
1.19 Customer Service
1.20 WIC Clinic Environment
1.21 Definitions
1.22 Limited English Proficiency (LEP) Plan
2. Eligibility and Certification
2.01 Eligibility and Certification
2.02 Residency
2.03 Identity
2.04 Income Determination
2.05 SD WIC Income Guidelines
2.06 Adjunct Income Eligibility
2.07 Declaration of No Income
2.08 Family Size
2.09 Physical Presence
2.10 N/A
2.11 Foster Child Eligibility
2.12 Homeless/Migrant Family Eligibility
2.13 Nutrition Risk Criteria
2.14 Anthropometric Risk Determination
2.15 Hematological Risk Determination
2.16 Certification Periods
2.17 Notification of Client Rights and Responsibilities
2.18 Verification of Certification
2.19 Notification of Ineligibility
2.20 Mid-Certification Income Determination
2.21 Applying on Behalf of Infants and Children
2.22 Interpreter Services
2.23 Authorized Person
2.24 Proxy
2.25 Conflict of Interest
2.26 Separation of Duties
3. Scheduling
3.01 Processing Timeframes and Appointment Scheduling
3.02 Non-WIC Appointment
3.03 Priority Level Definitions
4. Breastfeeding
4.01 Breastfeeding Promotion Protection and Support
4.02 Breastfeeding Training
4.03 Clinic Environment
4.04 Breastfeeding Equipment, Inventory & Maintenance
4.05 Issuance of Breast Pumps and Breastfeeding Aids
4.06 Lost Stolen Breastfeeding Equipment
4.07 Medicaid Electric Breast Pumps
4.08 Nonbirth Women Certified as Breastfeeding Women
4.09 Breastfeeding Peer Counseling Program
4.10 Breastfeeding Data Collection
5. Nutrition Services
5.01 Explanation of WIC and Content of Nutrition Assessment
5.02 Content of Nutrition Education
5.03 Documentation of Nutrition Services
5.04 High and Low Risk Protocols
6. Services Coordination and Outreach
6.01 Immunizations
6.02 Program Coordination and Outreach/Marketing
6.03 Referrals
7. Food Packages
7.01 Food Package Determination
7.02 Authorized WIC Foods
7.03 Food Package for Qualifying Conditions
7.04 Maximum and Prorated Food Package
7.05 Edited Food Package
7.06 Available Food Packages
7.07 Over Issuance and Replacement
8. eWIC Card
8.01 eWIC Card
9. Program Compliance
9.01 Client Compliance
9.02 General Complaint
9.03 Employee Compliance
9.04 Program Compliance Review
9.05 Dual Participation
9.06 Quality Improvement
9.07 Quality Assurance
10. Equipment Management
10.01 Automated Data Processing Equipment (ADPE) Replacement Plan
10.02 Department of Health Inventory
10.03 Loaning Resource Materials
11. Formula
11.01 Formula
12. Nutrition Education and Marketing Plan (NEMP)
12.01 Nutrition Education Marketing Plan
13. WIC Authorized Retailers
13.01 Introduction to WIC and WIC Services
13.02 Becoming and Remaining WIC Authorized
13.03 Compliance
13.04 Processing WIC Transactions
13.05 State Agency Responsibilities
13.06 Violations, Sanctions and Corrective Action
13.07 Administrative Appeals
13.08 Vendor Agreement Template
13.09 Non-Discrimination Statement
14. Orientation and Training
14.01 Orientation and Training
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